Upavon Golf Club, Douglas Avenue, Upavon, Wiltshire, SN9 6BQ. Tel. 01980 630281

Data Privacy Policy

ABOUT THIS POLICY

Upavon Golf Club needs to collect and process personal data in order to provide contractual services to members, visitors, guests and staff. This policy explains when and why we (Upavon Golf Club) collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.

We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you – for example when you complete the membership application forms, competition forms and renewal forms.

We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website http://www.upavongolfclub.co.uk/ or our Club noticeboard regularly for any amendments (such amendments will not apply retrospectively).

We will always comply with applicable UK Data Protection legislation including the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (https://ico.org.uk/). For the purposes of the GDPR, we are the "controller” of all personal data we hold about you

WHO ARE WE?

We are Upavon Golf Club. We can be contacted at upavongolfclub@gmail.com

WHAT INFORMATION WE COLLECT AND WHY 

Type of Information

Purposes

Legal Basis of Processing

Members’ name, address, telephone numbers, email addresses, handicap details 

Managing the membership for the member. We may share your details with England Golf (CONGU Handicap system), Wiltshire Golf (County Card)

Performance of the Club’s contract with the member. 

 

 

Name and age of member children 

Managing member and dependents’ membership 

Performance of the Club’s contract with the member. 

 

Age bands of members, sex of members, whether or not members have a disability, England Golf membership details 

In order that we can provide anonymised statistics to England Golf as required 

Legitimate interest 

Names of players in golf competitions 

So that we run the competition 

Legitimate interest 

Handicap 

Enable competitions 

Performance of the Club’s contract with the member. 

CONSENT

We will always ask for your consent to process your personal data. We do this when you first apply to join our club (Upavon Golf Club Membership Application Form) and we do this annually when you renew your membership (Upavon Golf Club Annual Renewal of Membership Form). If you do not consent and provide the required information as set out on the forms, we will not be able to update you on club news, events and membership proposals – which will be posted in the Clubhouse to aid those members to have not consented.

HOW WE PROTECT YOUR PERSONAL DATA

We will not transfer your personal data outside the European Economic Area.

We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

Only authorised members of the Upavon Golf Club Secretarial Team have unlimited access to your personal data.

Please note, however, that where you are transmitting information to us over the internet, then given that data is not always encrypted, we cannot definitely guarantee the security of this information. 

We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

WHO ELSE HAS ACCESS TO THE INFORMATION YOU PROVIDE US? 

We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above (What information we collect and why).

We may pass your personal data to the Upavon Club Professional in order that he may provide a better service to members and visitors. We may pass your data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf membership of England Golf & Wiltshire Golf, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. 

Upavon Golf Club is affiliated to England Golf and Wiltshire Golf we will share your data with them as necessary to enable your participation in golf. Should you no longer wish to have an active golf handicap they will remove you from their database on request. 

HOW LONG DO WE KEEP YOUR INFORMATION? 

We will hold your personal data on our systems for as long as you are a member of Upavon GolfClub and for as long afterwards as is necessary to comply with our legal obligations. 

We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data with the exception of retaining your personal data in an archived form in order to be able to comply with future legal obligations, including but not limited to compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims. We securely destroy all data once we have used it and no longer need it.

How we use Cookies
A cookie is a small file which asks permission to be placed on your computer. Once you agree, the file is added and the cookie helps analyse web traffic. Cookies allow web applications to respond to you as an individual. The web application can tailor operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

YOUR RIGHTS 

You have rights under UK and EU data protection law, including:

(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances. 

If you wish for us to erase your data as outlined above then please contact us at upavongolfclub@gmail.com

If you have any complaints or concerns about how we process your personal data please contact the Club Secretarial Team upavongolfclub@gmail.com

You also have the right to take any complaint about how we process your personal data to the Information Commissioner:
https://ico.org.uk/concerns/
Te
l: 0303 123 1113
Information Commissioner's Office
Wycliffe House

Water Lane
Wilmslow, 
Cheshire 
SK9 5AF 

For more details, please address any questions, comments and requests regarding our data processing practices to our Club Secretarial Team upavongolfclub@gmail.com

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Upavon Golf Club, Douglas Avenue, Upavon, Wiltshire, SN9 6BQ

Telephone Number 01980 630281

Email Address upavongolfclub@gmail.com

Privacy Policy

Safeguarding Adults Policy

Children and Young People Safeguarding Policy